e-Sign Documents

e-Sign solution summary

Cloud-based signing

Available as a cloud service, SigningHub allows you to digitally e-sign documents from any location with an internet connection. This is essential in today’s connected business environment where people work from anywhere and from multiple devices. With the SigningHub Cloud service end-users can instantly register and start e-signing documents. For businesses that require an on-premise solution then SigningHub Enterprise provides all of the necessary software in a package that can quickly deployed into a local environment.

Upload unsigned document

Users can simply upload documents to be e-signed to their account. Many different document formats are supported which are converted to a long-term PDF/A format during the upload process. There are many advantages in using PDF format: is an ISO standard, it’s widely accepted, supports advanced long-term digital signatures, enables long-term archiving (PDF/A), renders consistently and provides a secure flattened document image. See our how-to videos here.

e-Sign notification

You can easily create and apply document signing templates which identify where in the document each user must e-sign, initial, enter text and set thesigning order etc. Once the document is shared each signer is notified by email when it’s their turn to review and e-sign the document. See our blog post 5 tips to accelerate e-signature adoption in your organisation.

Advanced e-signing

Users are required to login and review any pending documents. Digital signatures can be applied by simply clicking inside assigned blank digital signature fields and are guided on where to sign to avoid any confusion. Standard PDF signatures (PAdES specifications) are used. Timestamps and signer certificate status are embedded for long-term verification purposes. SigningHub supports server-side signing (software) or local signing (hardware, smartcard, eID). Multi-factor one-time-password (OTP) authentication is also supported to provide additional security when using server-side signing. For a complete checklist of things to consider download our Key Questions to Ask Suppliers guide here.

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